Human Resources and Payroll Manager

The Human Resources and Payroll Manager oversees Human Resources, Payroll, and Health & Safety departments, ensuring compliance with employment laws, payroll accuracy, and the implementation of HR and safety strategies. This position supports the organization’s mission by fostering a safe, compliant, and efficient workplace while providing strategic guidance to leadership and in-house operations.

 

 

Human Resources Tasks:

• Oversee the management of Human Resources, including recruitment, hiring, onboarding, and employee relations.
• Ensure compliance with federal, state, and local employment laws, including EEO and FLSA regulations.
• Serve as a resource for employees, addressing conflicts, grievances, and workplace concerns.
• Ensure all performance evaluations are completed by supervisors and managers.
• Develop and implement HR strategies, policies, and procedures to support organizational goals.
• Advise executives, managers, and supervisors on HR policy interpretation and application.
• Serve as the Corporate Compliance Officer, ensuring compliance with HR-related agency policies, payroll and Health and Safety.
• Manage employee training programs and evaluate performance to enhance job effectiveness.
• Assist staff with EDD forms like the DE 4, DE34, DE 1857A, and other EDD forms.
• Handle Unemployment claims, ensuring all the required backup documents are submitted timely and accurately.

• Implement, maintain, and review payroll processing systems for accurate payroll transactions, including salaries, benefits, taxes, and deductions.
• Act as payroll backup and troubleshoot issues with the payroll agency.
• Ensure timely and accurate processing of W-2s and oversee all tax filings related to payroll.
• Facilitate audits by providing payroll records and documentation to auditors.
• Oversee the 401(k) program and coordinate related activities.
• Ensure compliance with federal, state, and local payroll laws.
• Oversee daily staff substitutions and ensure smooth transitions.

 

• Provide guidance to Health & Safety personnel to maintain a safe and compliant workplace.
• Develop and enforce safety policies and programs in alignment with OSHA regulations.
• Coordinate safety training, risk assessments,  workplace hazards prevention and workplace violence prevention.
• Collaborate with the Health & Safety Personnel to implement and maintain safety procedures.
• Develop, update, and implement health and safety policies, procedures, forms, training materials, and quizzes.
• Oversee the OSHA required forms such as Form 300, 300A, 301 are promptly documented.
• Handle all Worker's Competition claims timely.

 

Other Tasks:

• Work independently to address challenges and make informed decisions supporting organizational objectives.

 

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 10 years of experience in HR, payroll, and health and safety management.
• Strong knowledge of California employment laws, payroll regulations, and OSHA guidelines.
• Proven ability to develop and implement HR policies and oversee payroll and safety operations.
• Excellent decision-making, problem-solving, and communication skills.

 

• HR certification (e.g., PHR, SHRM-CP).
• Experience in nonprofit or service-oriented organizations.

 

Reports To: Executive Director

 

Compensation: Depends on Experience

 

Status: Exempt