Accounting Assistant - Temp to Hire, Entry Level
JOB TITLE: Accounting Assistant
DEPARTMENT: 1800
WORK SITE: 775 Trademark Circle #101 Corona, CA 92879
JOB STATUS: Part time and Hourly, Temp to Hire
POSITION REPORTS TO: Business Services Specialist
SCHEDULE: 9:30 am to 1:30 pm, Monday to Friday, with additional hours as needed arise, overtime must be pre-approved by the direct manager.
ESSENTIAL DUTIES:
The preceding duties are examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.
We are seeking a detail-oriented and organized Accounting Assistant to join our team. This entry-level position provides support to the accounting department by performing various clerical and administrative tasks. The ideal candidate has a strong work ethic, excellent numerical skills, and a willingness to learn. The individual must be able to perform the essential functions of the position satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The following are the necessary duties to be performed:
- Enter and update data accurately in QuickBooks.
- Issue and process purchase orders, and maintain organized records of POs, quotes, invoices, receipts, and payment documentation.
- Research and secure at least two competitive bids for all repairs and orders to ensure cost-effectiveness.
- Review, verify, and process invoices for payment in a timely manner.
- Communicate with vendors to address payment inquiries and resolve discrepancies.
- Assign accurate codes to invoices, vouchers, expense reports, check requests, and other financial documents for proper entry into the financial system, adhering to standard procedures.
- Prepare, print, obtain signatures, and mail payment checks to vendors.
- File copies of checks and invoices into vendor-specific folders for accurate record-keeping.
- Support the reconciliation of all accounts payable transactions.
- Review and approve payment requests, ensuring they comply with company policies.
- Reconcile payroll bank accounts and ensure accuracy.
- Post bank deposits in QuickBooks, ensuring all entries are accurate.
- Select invoices for payment in accordance with payment schedules.
- Maintain files and documentation in compliance with company policy and accepted accounting standards.
- Monitor and manage email correspondence related to accounts payable matters.
- Assist in preparing reports and supporting month-end closing activities.
- Provide support to the Accounting Department with tasks such as Accounts Receivable, Billing, Bank Statement reconciliation, Office supply ordering and inventory and Collection calls as needed.
- Update and maintain DMV folders with current licensing and registration information.
- Represent the company professionally in all interactions with staff, customers, consumers, and other stakeholders.
- Safeguard sensitive information and maintain confidentiality at all times.
ADDITIONAL DUTIES:
- Performs other duties as assigned.
- Works independently and as a team.
EDUCATION/EXPERIENCE:
Certificate in Accounting. One year experience in Accounting with emphasis on Quickbooks. Knowledge of accounts payable and accounts receivable processes. Excellent communication and interpersonal skills, proficient in reading, writing, grammar, and mathematical skills. Valid California driver’s license and driving record acceptable to the insurance company.
SKILLS, KNOWLEDGE AND ABILITIES:
- Strong attention to detail to spot discrepancies and errors in financial records and documents.
- Be highly organized to manage multiple tasks, ensure accurate record-keeping, and meet deadlines.
- Time management skills are crucial for prioritizing tasks and ensuring timely payments.
- Effective communication is necessary for liaising with vendors, internal departments, and other stakeholders.
- Have problem-solving abilities to resolve payment discrepancies and vendor inquiries.
- Proficiency in data entry and accounting software, such as QuickBooks is essential.
- Ability to multitask without sacrificing accuracy is critical for maintaining the quality of financial records, invoices, and payments.
PHYSICAL REQUIREMENTS:
The physical demands of this job include the use of arms, hands, and fingers; standing and walking; bending over and lifting; twisting; squatting; carrying; reaching forward and above your head; moving or pushing; and lifting/pushing up to 30 pounds. Vision demands include close clarity and focus, distance, peripheral, and depth perception. Hearing demands include the ability to focus in the presence of distracting sounds, and to listen for and identify changes to factory or machinery sounds. Finger dexterity is required to operate a computer keyboard and calculator.
WORKING CONDITIONS:
Works in a shared office, using office equipment. Bends, reaches, pushes and pulls file drawers to file records and reports. Moves within the office to collect, deliver and copy documents.
COMPENSATION: $19 / hour
The above range is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future.
Additional Information:
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position
Ability Counts Inc, is an Equal Opportunity Employer